|
ARTICLE I Name
1.1
The name of this organization shall be Prickly Fingers
Quilters Guild, as established in March 1990, and
hereinafter referred to as the Guild.
ARTICLE II Purpose
2.1 The Guild is a not-for-profit group organized for
the purpose of:
a.
Developing interest in and appreciation for the art of
quilting,
b.
Encouraging philanthropic quilting for the benefit of
the community,
c.
Providing educational opportunities through programs,
workshops, and outreach.
2.2 The fiscal year of the Guild shall be March 1
through February 28 (or February 29).
ARTICLE III Membership
3.1 The Guild shall be open to anyone with an interest
in quilts upon completion of a membership application
and payment of applicable dues as determined by the
Board of Directors and voted upon by the members.
3.2 Dues are payable each year at the March meeting and
must be paid by May 31 in order to retain the benefits
of membership.
3.3 Should the date of a new membership be September 1
or after, payment of a previously determined prorated
amount will grant membership for the remainder of the
year.
3.4 Any change in the dues structure shall be
recommended by the Board of Directors at the February
meeting and voted upon by the members.
3.5 Members in good standing are entitled to attend all
meetings, receive the monthly newsletter, and vote upon
all Guild matters.
ARTICLE IV Officers
4.1 The officers of the Guild shall be: President,
Vice-President, Secretary, and Treasurer.
4.2 These officers shall be elected to serve for a term
of one year and may serve a maximum of 2 consecutive
years in the same office.
4.3 A nominating committee, composed of the Past
President serving as Chairperson, 1 additional Board
member and 1 Guild member, shall be formed 3 months
prior to an election to prepare a slate of officers to
be presented to the members at the January meeting. The
slate shall be printed in the February newsletter and
voted upon at the February meeting. The officers shall
assume their duties at the March meeting.
4.4 The duties of the officers shall be:
a.
President
1. Preside at all monthly meetings of the Guild.
2. Appoint necessary committees and serve as an
ex-officio member of all committees.
3. Maintain a signature at the bank for dispersal of
funds from the Guild checking account.
4. Serve as CEO of the Guild.
5. Call and preside over meetings of the Board of
Directors as needed.
b.
Vice President
1. Preside over monthly meetings in the absence of the
President and in case of a vacancy, assume the title and
duties of the President.
2. Serve as Chairperson of the Program Committee.
c.
Secretary
1. Record minutes of all monthly meetings and Board of
Directors meetings and retain copies of the same.
2. Attend to all official correspondence.
3. Supply a copy of monthly minutes to the Newsletter
Editor prior to the deadline for distribution of the
Newsletter.
d.
Treasurer
1. Receive and disburse all Guild funds.
2. Present a Treasurer’s report at each monthly
meeting.
3. Prepare and present an annual financial statement
due at the end of the fiscal year.
4. Maintain a signature at the bank for dispersal of
funds from the Guild checking account.
ARTICLE V Board of Directors
5.1 The Board of Directors shall be comprised of the
President, Vice President, Secretary, Treasurer,
Membership Chair, Philanthropy Chair, Newsletter Editor
and immediate Past President (if available).
5.2 No member may serve more than 4 consecutive years
on the Board of Directors.
5.3 Meetings shall be held at the discretion of the
Board.
5.4 Board meetings are open to the general membership
and will be announced at the preceding monthly meeting.
ARTICLE VI Standing Committees
6.1 Historian
a.
Maintain a Guild scrapbook of photos, newspaper
clippings and any other items of interest.
b.
Take pictures at Guild meetings.
c.
Perform any other duties incidental to the position.
6.2 Membership
a.
Receive all dues and membership forms, transfer the dues
to the Treasurer for deposit, and maintain an up-to-date
membership list
b.
Provide each member with a current membership card,
membership list and copy of current bylaws.
c.
Provide the Newsletter Editor with information about new
members joining the Guild.
d.
Perform any other duties incidental to the position.
6.3 Newsletter Editor
a.
Compile a monthly newsletter containing information
about upcoming Guild activities, meetings, programs and
other pertinent information.
b.
Distribute the newsletter to members by e-mail or
regular mail.
c.
Perform any other duties incidental to the position.
6.4
Philanthropy
a.
Coordinate and encourage completion of Linus Quilts to
be donated to various charitable organizations in the
community and arrange for their delivery.
b.
Perform any other duties incidental to the position.
6.5 Publicity
a.
Submit a monthly article about the upcoming Guild
meetings to the local newspaper.
b.
Prepare and place fliers containing information about
the Guild in local quilt shops and any other appropriate
locations in the community.
c.
Perform any other duties incidental to the position.
6.6 Program
a.
Chaired by the Vice President, plan and facilitate the
programs for each monthly meeting.
b.
Provide program information to the Newsletter Editor.
c.
Perform any other duties incidental to the position.
6.7 Web Page Editor
a.
Maintain and update the Guild website.
b.
Perform any other duties incidental to the position.
ARTICLE VII Meetings
7.1 The Guild shall meet monthly at a time and place to
be published in the Newsletter.
7.2 All members present shall constitute a quorum for
the transaction of business at the monthly meetings.
ARTICLE VIII Dissolution of Organization
8.1 Should the Guild be dissolved, the distribution of
all remaining assets will be determined by the Board
of Directors, with the provision that they be used for
the promotion of quilting.
ARTICLE IX Amendment
9.1 These Bylaws may be amended or revised by a
two-thirds vote of those present at a regular meeting,
provided a proposed amendment or revision has been
submitted to each member at least five days ahead of the
meeting at which the vote is to be taken.
Amended November 2003
Amended December 2003
Revised July 2008
|
